About the job Smelter Operation Readiness – Site Inbound Logistics / Customs Clearance Superintendent

The Purpose of This Position

Manage and oversee the implementation of Manyar Smelter/PMR inbound freight & import customs clearance activities to ensure that Import Declaration Document and Data have been properly reviewed, analyzed, vetted, and executed in timely manner while ensuring its regulatory compliance to and have the proper import permit or quota from the relevant authorities. The position is also responsible for working directly with internal customers and if require other relevant GOI authorities to ensure on time arrival of inbound shipments and Import Clearance with 100% compliance. Further, this position will monitor inbound shipments from overseas and ensure timely customs clearance and delivery to site in compliance with Special Economic Zone regulations. This position will be the Contract Responsible person for customs brokerage and inbound international freight forwarding partner contracts.

The key duties and responsibilities of this position are:

1. Direct, monitoring, and collaborate to ensure Import Clearance Processes are executed correctly, effectively, efficiently and comply with Indonesian Customs Regulation and Company policies procedures in support Operation. This including providing explanation & recommendation regarding Temporary Import requirement to internal/ external stake holder for leadership review and decision.

2. Direct, analyze, review and monitor readiness of Inbound Shipments, data changes and addition to assigned Shipping Agency in timely manner to have Customs declarations submitted in timely manner, accurate. Take charge for any discrepancies, make correction, and expedite urgent cargo import clearance in coordination with Customs Broker.

3. Responsible for reviewing, validating, communicating Origins and HS code to ensure all import goods are met Customs Regulation including but not limited to goods type and quantity, correct HS code, Certificates of Origin, and valid import permit or quota. Ensure PPKEK documents are submitted accurately and timely.

4. Responsible for supervising, controlling, reviewing, and managing Import Declaration submission in ensuring type/quantity/value, data, permit, and document are accurate, correct and submitted in timely manner after Customs document is available

5. Communicate pre-alert SAP Shipping Manifest changes and additions to appropriate groups such as, Buyer, Inventory Controller and GSC Material Expediting team. Assist Inventory Control team with Bulk Direct Delivery materials from a scheduling perspective, especially for materials bulk materials source overseas.

6. Obtain and Analyze data to perform Import Clearance Performance, COO saving performance and Customs Audit. Analyze data to perform root cause analysis on issue that impact to import customs clearance performance and initiative corrective/ mitigation plan and actions.

7. Collaborate with Accounting Department to ensure Import Duties, taxes and billings are being paid in timely manner

8. Direct, supervise and monitor to ensure Red Channel Import Document is submitted in timely manner by our Customs Broker, collaborate with KPI team to ensure Customs Red Channel Physical Inspection is done timely, effectively, and efficiently without unnecessary delay. Coordinate with relevant parties (KPI, SEZ Custom Authorities, SCM, etc.) to ensure all customs cleared goods being transport directly from Port of Entry to site SEZ per prevailing regulation.

9. Ensure adherence to General Accounting Principles, Safety and Health, Related Company Procedure-Policy, Principles of Business Conduct (PBC), Anti-Corruption (FCPA), Human Rights, SINCERE, etc.

10. Perform other duties as assigned

Job Scope

1. Works on highly complex customer needs, using data received to monitor requirements and make necessary adjustments to ensuring customer needs are met. Also, manages performance of freight forwarders and customs brokers assigned to move inbound shipments and clear them through customs, including delivery to site.
2. Continuous collaboration with site leaders, shared services leaders and internal customers and external stakeholder. Coach and train subordinate.
3. With general supervision and in collaboration with site leadership and shared services team, executes department plans, priorities, and goals.
4. Forecast, Calculate and preparing Import Tax Payment Request
5. Manage Annual Jobsite Import Duties and Tax Budget USD 7,5 Million.
6. Manage Customs Brokerage & Freight Forwarder Contracts with value yet to be determined.
7. Manage Annual Department budget
8. Manage assigned functional area with potential non-staff subordinate

The key challenges in this position include:

1. Deep analysis on Import clearance process, manifest discrepancies, HS code inconsistency, goods customs value discrepancies, and initiate actions, solutions, and improvements to achieve objectives, goals, and targets.
2. Communicate and collaborative with key customers and external related departments regarding detail requirement to ensure import customs clearance and goods delivery can be effectively processed.
3. Deep analysis for high priority/ critical/ Restricted Item and Required Permit, urgent import item request and initiate necessary actions to ensure it is processed in accordance with requirements, objectives, procedures, regulation, and time schedule including to provide best shipment or clearance scenario / alternative i.e direct shipment/ transshipment
4. Consistently updating, identify and perform analysis related to Customs Regulation and or other regulation that impact the Import Clearance Process and provide recommendation to ensure compliance.
5. Identify and continuously anticipate and mitigate delays of pre-alert shipment notifications from origins that can impact the export/import clearance process and provide recommendation and reminder to related stakeholders.

The background, education, and work experience needed to succeed in this job are:

Education & Experience

Minimum S-1 bachelors degree in supply chain, Business Administration, Industrial Engineering, or related field with minimum 5 years relevant experience in the same field (Purchasing, Customs Clearance, Supply Chain). Three years Supervisory experience preferred.

Knowledge, Skills & Character

1. Fluent in English both oral and writing.
2. Analytical and managerial skill.
3. Has a decision making and proactive management attitude
4. Self-motivated person, self-starter, good organization skill, good interpersonal and negotiation skill.
5. Supervisory and leadership skill

Technical Competencies

1. Purchasing/ Sourcing/ Supply Chain Management/ Freight Forwarding / Customs Clearance knowledge.
2. Familiar with SAP system/ Power BI
3. Excellent with Customs Module/ Ciesa
4. Working knowledge with Microsoft Office Application

Preferred (qualifications you would like the candidate to have but are not necessary to perform the essential functions of the position)

Certified PPJK